Tenants

Referencing Procedure

As soon as a suitable property has been found, you will need to complete reference application forms.Here is an example of just a few of the references sought:

• Confirmation of employment and salary confirmation.
•  Photographic identification (passport or driving licence).
• Previous Landlord references.
• Students (Guarantor and proof or funding).
• Self-Employed (Accountants references, trading details etc)

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Administration/ Reference Applications

All administration/reference fees are due at the start of the application process once the offer has been verbally agreed and will secure the property for you subject to satisfactory references being received on behalf of all applicable tenants .  

It is imperative that you disclose all relevant facts that may adversely affect your reference outcome, prior to entering into the above. It may save you money.

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Tenancy Agreement

Both the Landlord and tenant/s will be required to sign a tenancy agreement prior to the tenancy commencing, the agreement outlines both tenant and landlord obligations.

Generally, most tenancies run for a period of six or twelve months. We will contact you at the end of the tenancy to see whether you wish to renew your agreement for a further period and will liaise with the landlord to organise the documentation. It is important that you note that the agreement is made between landlord and tenant.

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Payment

Once a moving in date has been agreed and references have all been approved by the landlord, the tenancy agreement will need to be signed by all parties and the initial monies in full will become due less any initial deposit paid:

This is made up of the following:

• Deposit normally equal to six weeks rent (unless otherwise advised by the Landlord).
• The first month rent in advance
• Any referencing/administration fees

The above monies need to be in cleared funds before the tenancy is able to commence. Payment can be made by means of a bankers draft, cash or paid directly into our client bank account and showing as cleared

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Managed Properties

We do get instructed to fully manage some of our landlords' properties; if this is the case with your tenancy we will inform you prior to your tenancy commencing. If we are managing the property then any faults with appliances or problems within the property will need to be reported to us and we will deal with the problem as quickly and efficiently as possible.

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Rental Payment

Rental payments are always made by standing order from the tenants’ bank account to the landlord’s bank account, with the exception of managed properties whereby the rental payment is made to us.

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Notice to end a tenancy

To terminate your tenancy subject to term, you will normally be required to give your landlord/managing agent at least one month notice in writing of your intention to leave, unless otherwise specified in your tenancy agreement.

The responsibility for your belongings are down to you and you must ensure you have adequate contents insurance. The landlord accepts no responsibility and cannot be held responsible for any loss or damage to tenants possessions.

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Tenants Obligations

The responsibility for the property lies with the tenant during the period of tenancy, always ensure that the property is fully secured and that during the winter months steps are taken to prevent freezing of the water and heating system.

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Property Inspection

If we are instructed as managing agents for your property, we will carry out quarterly inspections to assess the condition of the property and that everything is being kept in a satisfactory condition. We will always arrange this with you at a mutually convenient time.

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Council Tax & Utilities

It is the tenant’s responsibility to inform the utility companies of their occupation of the property at the commencement of the tenancy, and to pay council tax to the local authority. Students, who may be exempt from the payment of council tax, are responsible for informing the Local Authority of this. 

Wherever applicable VAT will be charged at the prevailing rate

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